Websoft9 | File Sharing and Enterprise content management

File Sharing and Enterprise content management

Run secure and efficient document storage and collaboration software based on the Websoft9 platform to facilitate information flow and knowledge sharing among teams, thereby enhancing work efficiency and decision-making capabilities.

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Challengeg

54% of professionals indicate that searching for urgently needed documents in chaotic online archiving systems wastes time. The definition of corporate documents (content) is broad, but it typically refers to any information that employees use to complete their work. Traditionally, document content often took the form of paper documents, such as invoices, resumes, and contracts. However, with advancements in technology, the definition of content has expanded to include video and audio files, social media posts, emails, web content, and more.

Overall, documents can be categorized into two types:

Structured content: Data in predefined formats, such as spreadsheets, Markdown, XML, etc.
Unstructured content: Information without a predefined format, which can include Office documents, PDFs, and emails.

How to create, store, distribute, discover, archive, and manage unstructured content (such as scanned documents, emails, reports, medical images, and Office documents), and ultimately analyze usage, enabling organizations to provide relevant content to users anytime and anywhere, presents significant challenges for businesses:

Knowledge silos: Documents are scattered, lacking shared channels.
Content overload: A large volume of content is difficult to filter and manage.
Version confusion: Multiple versions of documents coexist, leading to confusion.
Collaboration difficulties: Poor interdepartmental communication results in inefficiency.
Insufficient knowledge extraction capabilities: Employees struggle to effectively summarize and document knowledge.
Security and compliance risks: Sensitive information is prone to leaks, making compliance difficult to ensure.
Inefficient search and retrieval: Finding information is time-consuming and inefficient.
Lack of knowledge update mechanisms: Knowledge updates rely on individuals, lacking a systematic approach.
Challenges in integrating external knowledge: Difficulties in effectively acquiring and integrating external information.
Insufficient application of generative AI: Failing to fully leverage AI to enhance management efficiency.

In the age of AI, the value of documents is further amplified, and knowledge-based enterprises need to make adjustments to respond to competition.

How do we solve it?

Websoft9 倡导的企业知识协作它可以帮助企业方便的充分利用外部知识，同时具备集体创作和知识迭代的技术手段，结合 AI 技术，实现智能化的知识管理与协作。

企业知识平台的建设不能陷入“一个软件搞定”的惯性思维，更不能依赖于软件公司的最佳实践。反而，企业需要首先了解自己的知识战略：

结构化与非结构化的知识比重
知识的公开与保密
知识的社会化协作
知识变现
知识的搜索与阅读用户体验
人工创作知识和机器创造知识的比重
知识的存储方式

针对战略再选择合适的工具，典型的工具包括：

生成式人工智能：ChatGPT Next Web
非结构化的 ECM：ONLYOFFICE、nextCloud、Owncloud、Kod 可道云
在线的产品文档：Docusaurus
研发知识协作：GitLab、Gitea、TeamCity
企业搜索引擎：Elasticsearch、Typesense、OpenSearch````

Begin from creation

汇聚设计创作工具，让业务一线人员从设计开始创新

Optimized Catalog

A catalog featuring over 300 applications, including AI, CMS, ERP, DevOps, and data analysis tools.

The cloud-native application store features hundreds of enterprise applications, including those for master data management, content creation and display, ERP, AI, and no-code development. This allows CIOs to have a clear sense of purpose regarding digital transformation and empowers employees to quickly explore digital solutions at both departmental and individual levels.